Frequently Asked Questions About Extra-Curricular Clubs

When do clubs run?

Clubs run for the duration of term time, from 3:40pm to 4:40pm. If the school is open, clubs are on. The only exception to this is when school closes early on the last day of term or if there is a special event, e.g.  Parents’ Evening or Fireworks Night – you will not be charged for these days.

What if a club leader is absent?

There are several ways in which a club will be covered in the event of a club leader being absent:

• A member of Coldfall staff will cover the club
• In some instances, the club leader will arrange cover in advance
• The children at the club will take part in a club run by Mr Browning or Mr Hylton that week

Why can’t I find the club I am looking for on Arbor?

When a club is fully booked, they no longer appear on Arbor.

Why do certain days have more clubs for KS1 or KS2?

We try very hard to have a good balance of clubs available to all year groups on any given day; however we are limited by the days that external club leaders are able to deliver their sessions. 

What happens to outdoor clubs during bad weather?

Unless the weather is extreme, all outdoor clubs will continue outside. Please ensure your children have appropriate winter kit for outdoor sports. 

Why can’t more clubs be added to the timetable?

We are currently using all available spaces for extra-curricular clubs. To maintain high standards, as well as for health and safety reasons, we do not have more than 20 children in a club unless an additional adult is available to support this. We have added clubs to the program which has increased overall availability, but we cannot guarantee that your child will get a place in their first choice club.

My child really enjoyed a club. Why has it been cancelled?

Clubs will be cancelled for the following reasons:

• Lack of demand
• The club leader can no longer commit to delivering the club

Why don’t you keep a waiting list for clubs?

A waiting list would be very difficult for the school to maintain. It would take up a huge amount of time and would affect the day-to-day running of the office. To make the system as fair as possible, we will inform parents and carers of when the club bookings will open in good time. 

What is your policy on refunds?

No refunds are available. Your child is committed to a club for one term. If you chose for them to stop attending, you will not receive a refund. It is also not possible to switch to another club during the term. 

In the unlikely event that your child has to be withdrawn from a club due to their behaviour, you will not receive a refund for the remaining sessions. 

Please note that if your child is collected late on three occasions in one term, they will lose their place at their club and you will not receive a refund for the remaining sessions.